In this guide, we’ll walk you through the process of creating a new bill and making payments in the Tagrit ERP Accounting & Bookkeeping module.
1. Adding a New Bill
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Step 1: Go to the Bills menu and select Add New Bill.
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Step 2: Choose the vendor who sent you the bill. If the vendor isn’t listed, add them by going to the Vendor menu.
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Step 3: Enter the Bill Date and Due Date.
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Step 4: Provide the Bill Name and, if available, a Reference Number.
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Step 5: Add a Memo for this bill, if needed, and attach relevant files.
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Step 6: Select a Debit Account that describes what you’re being charged for (e.g., ACB Bank).
- To add multiple entries, click the plus (+) sign.
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Step 7: Enter the Amount for each line item.
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Step 8: Choose a Credit Account that best describes the charge (e.g., Travel Expenses) and input the amount.
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Step 9: Go to the Items tab to add payment items if necessary. Search and select any item; the Total will calculate automatically.
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Final Step: When done, click Save to save the bill.
2. Approving Bills for Payment
- To proceed with payments, the bill must be approved.
- Option 1: Hover over the bill and select Approve Payable.
- Option 2: To approve multiple bills simultaneously, select Bulk Approve on the bill list.
- Filter by Approved Status: Use the Approved filter to view bills that are approved and ready for payment.
3. Making Payments for Bills
- Tagrit ERP offers two ways to pay bills: individually or in bulk.
A. Paying Each Bill Individually
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Step 1: Hover over the bill to be paid and select Pay Bill.
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Step 2: Choose a Payment Method: Bank Payment, Credit Card, or Check.
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Bank Payment:
- Select the Payment Date.
- Choose Debit Account and Credit Account.
- Select Invoice Items and input the amount for each item.
- Enter any Reference Number if necessary, then click Save.
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Credit Card Payment:
- Follow similar steps as for a bank payment.
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Check Payment:
- Select Create New Check and follow steps similar to bank payment.
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View Bill Status: After payment, go back to the Bills page and filter by Paid to confirm payment status.
4. Managing and Reviewing Payments
- To review payment details:
- Bill Details Page: Hover over the vendor name to see bill details and related payments.
- Payment Management: Go to Pay Bill Management to view all payments. If there’s an error, you can Delete or Update the payment.
5. Paying Multiple Bills at Once
- Select multiple bills from the same vendor and click Pay Bills.
- Choose the Payment Method, Debit Account, and Credit Account, then click Save.
- Note: The system only allows selecting bills from one vendor at a time for batch payment.
6. Monitoring Paid Bills
- Use the Paid Status Filter to track fully paid bills, ensuring all payments are recorded accurately.
This process enables you to manage all aspects of bill creation and payment within Tagrit ERP, from adding new bills to ensuring all payments are fully documented and visible in reports.